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Legal · Terms of Service

Terms of Service.

Last updated May 21, 2026 Effective May 21, 2026 Version 1.0

OD Miles is a record-keeping tool, not tax, legal, accounting, or financial advice. Always consult a qualified professional before relying on any output from OD Miles in connection with a tax return.

01Agreement to these Terms

These Terms of Service ("Terms") are a contract between you ("you") and Pink Fox Ventures ("OD Miles," "we," "us"). By creating an account, signing in, or using the OD Miles mobile application or any related services (collectively, the "Service"), you agree to these Terms. If you do not agree, do not use the Service.

If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization, and "you" includes that organization.

02Eligibility

You must be at least 18 years old and a resident of the United States to use the Service. By using the Service you represent that you meet these requirements. We do not knowingly collect data from anyone under 13 — see our Privacy Policy.

03What OD Miles is — and isn't

OD Miles is a mobile application that uses your device's GPS and motion sensors to automatically detect drives, lets you classify those drives as business or personal, lets you assign purposes and businesses to them, and generates mileage reports.

OD Miles is a record-keeping tool. It is not tax-preparation software. It is not legal, accounting, financial, or tax advice. It is not a substitute for advice from a qualified professional. Mileage rates, classification labels, and any estimated dollar values shown in the Service are informational only and are based on publicly available IRS rates. Whether a particular drive is deductible for your tax situation depends on substantiation rules, your business circumstances, and other factors that OD Miles cannot evaluate for you. Consult a CPA, enrolled agent, or tax attorney before relying on OD Miles output in connection with a tax return.

04Your account

You sign in to OD Miles using a magic-link email. You are responsible for the security of your email account and for any activity that occurs under your OD Miles account. Notify us promptly at support@odmiles.com if you believe your account has been accessed without your authorization.

You may use the Service on multiple devices linked to the same account. We may suspend or terminate your account if you breach these Terms or use the Service in a way that risks harm to us, other users, or the Service.

05Subscriptions, billing & refunds

The Service offers a free tier (up to 15 classified drives per calendar month) and an auto-renewing paid subscription ("OD Miles Pro") priced as displayed in the app at the time of purchase. Current published pricing is $4.99 per month or $49.99 per year, in U.S. dollars.

All subscriptions are billed through the Apple App Store and are subject to Apple's terms. Your subscription auto-renews at the end of each billing period unless you cancel at least 24 hours before the end of the current period. You can manage and cancel your subscription in iOS Settings → Apple ID → Subscriptions.

Refunds for App Store purchases are handled by Apple in accordance with Apple's refund policy. We do not process refunds directly.

If you cancel during a paid period, you retain Pro features until the end of that period.

06License to use OD Miles

We grant you a limited, personal, non-exclusive, non-transferable, revocable license to install and use the Service on devices you own or control, for your own personal or internal business mileage tracking. You may not (and may not permit others to):

  • Copy, modify, reverse engineer, decompile, or attempt to extract the source code of the Service, except to the extent expressly permitted by applicable law.
  • Resell, sublicense, rent, lease, or commercially exploit the Service.
  • Use the Service to build a competing product, or to scrape, harvest, or collect data from us or our subprocessors.
  • Use the Service for any unlawful purpose or in violation of any applicable U.S. federal, state, or local law.
  • Bypass any technical limits, including the free-tier monthly cap or any in-app-purchase entitlement check.

07Your data

You own the data you create in the Service — your trip records, named places, business workspaces, classifications, and profile information. You grant us a limited license to host, process, transmit, and display that data solely as necessary to provide the Service.

We do not sell your personal information. See the Privacy Policy for details on what data we collect, how it's stored, and your rights.

You can export your data at any time as CSV or text from the in-app Reports screen. To request deletion of your account and data, use Settings → Account & Sync → Delete Account in the app or email support@odmiles.com from the email address linked to your OD Miles account.

08No warranty (read this carefully)

The Service is provided "as is" and "as available." To the maximum extent permitted by applicable law, OD Miles and its affiliates, subprocessors, officers, employees, and agents disclaim all warranties, express or implied, including warranties of merchantability, fitness for a particular purpose, non-infringement, and any warranty that the Service or any information provided by it will be accurate, complete, timely, uninterrupted, or error-free.

Without limiting the generality of the foregoing, we do not warrant:

  • That every drive will be detected or recorded. GPS, cellular, Core Location, and Core Motion all have inherent limitations. Drives may be missed in tunnels, garages, areas of poor signal, when permissions are revoked or downgraded, or when the operating system suspends the app for battery or thermal reasons.
  • That recorded mileage or routes will be exact. Distances are computed from GPS samples and road-distance lookups, and may differ from odometer readings.
  • That exports generated by the Service will satisfy any particular IRS, state tax, foreign tax, or other regulatory requirement.
  • That the Service will be available at any given time or that sync will succeed on any given attempt.

You are solely responsible for verifying the accuracy and completeness of your records and for determining whether a trip is deductible or reimbursable under applicable law. We recommend you consult a qualified tax professional.

09Limitation of liability

To the maximum extent permitted by law, in no event will OD Miles, its affiliates, or its subprocessors be liable to you for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, lost data, business interruption, loss of goodwill, or damages arising from a tax authority's disallowance of a deduction, even if we have been advised of the possibility of such damages.

Our aggregate liability for any and all claims arising out of or related to these Terms or the Service will not exceed the greater of (a) one hundred U.S. dollars ($100) or (b) the amounts paid by you to us (not including amounts paid to Apple) in the 12 months before the event giving rise to the claim.

Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law (for example, gross negligence, fraud, or death or personal injury caused by our negligence).

10Indemnification

You agree to defend, indemnify, and hold harmless OD Miles, its affiliates, subprocessors, officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising from (a) your use of the Service in violation of these Terms or any law, (b) any content you submit or classify within the Service, or (c) your violation of any third-party right.

11Termination

You may stop using the Service at any time. You may request account deletion from Settings → Account & Sync → Delete Account in the app or by emailing support@odmiles.com from the email address linked to your OD Miles account. We may suspend or terminate your access to the Service at any time, with or without cause, with or without notice, including for breach of these Terms.

On termination, your right to use the Service ends immediately. Your locally stored data remains on your device until you delete the app or wipe local storage. Your synced data is deleted from our backend within 30 days; subprocessor backup retention may extend this by an additional period as described in the Privacy Policy.

12Changes to these Terms

We may update these Terms from time to time. For material changes, we will notify you in-app and via the email associated with your account at least 7 days before the changes take effect. Continued use of the Service after the effective date is your acceptance of the updated Terms. If you do not agree, you must stop using the Service before the effective date.

13Governing law

These Terms are governed by the laws of the State of Texas, without regard to its conflict-of-laws provisions. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

14Dispute resolution; mandatory arbitration; class action waiver

Please read this section carefully — it affects your legal rights.

(a) Informal resolution

Before filing a claim, you agree to first contact us at support@odmiles.com with a written description of the dispute and to attempt in good faith to resolve it informally for at least 30 days.

(b) Binding individual arbitration

Except as set out in (d), any dispute, claim, or controversy arising out of or relating to these Terms or the Service will be resolved by binding individual arbitration administered by the American Arbitration Association ("AAA") under its Consumer Arbitration Rules, and judgment on the award may be entered in any court of competent jurisdiction. The arbitration will be conducted in Round Rock, Texas or, at your election, by telephone, videoconference, or on documents alone.

(c) Class action waiver

You and OD Miles agree that each may bring claims against the other only in an individual capacity and not as a plaintiff or class member in any purported class, collective, or representative proceeding. The arbitrator may not consolidate more than one person's claims and may not preside over any form of class proceeding. If this waiver is found unenforceable, the arbitration agreement in (b) is null and void as to that claim.

(d) Carve-outs

Either party may (i) bring an individual action in small-claims court, (ii) seek injunctive or other equitable relief in court to protect intellectual property rights, and (iii) pursue claims of trademark, copyright, patent, trade-secret, or other intellectual property in court.

(e) Opt-out

You may opt out of the arbitration agreement in (b) and (c) by emailing support@odmiles.com within 30 days of first accepting these Terms with a clear statement that you are opting out and your name and email associated with your OD Miles account.

15Apple App Store — required terms

The following terms apply if you obtained the Service through the Apple App Store, and Apple is a third-party beneficiary of these Terms entitled to enforce them against you:

  • These Terms are between you and OD Miles only, not with Apple. OD Miles, not Apple, is solely responsible for the Service.
  • The license granted in Section 6 is limited to using the Service on Apple-branded products that you own or control, as permitted by the App Store Terms of Service.
  • Apple has no obligation to provide maintenance or support for the Service.
  • In the event of any failure of the Service to conform to any applicable warranty, you may notify Apple, and Apple will refund the purchase price for the Service to you (if any). To the maximum extent permitted by law, Apple has no other warranty obligation whatsoever for the Service.
  • OD Miles, not Apple, is responsible for addressing any claims by you or a third party relating to the Service, including (i) product liability claims, (ii) any claim that the Service fails to conform to any applicable legal or regulatory requirement, and (iii) claims under consumer protection or similar legislation.
  • OD Miles, not Apple, is responsible for the investigation, defense, settlement, and discharge of any third-party intellectual property infringement claim relating to the Service.
  • You represent that (i) you are not in a country that is subject to a U.S. Government embargo, or that has been designated by the U.S. Government as a "terrorist supporting" country, and (ii) you are not listed on any U.S. Government list of prohibited or restricted parties.

16Miscellaneous

Entire agreement. These Terms and the Privacy Policy are the entire agreement between you and OD Miles regarding the Service and supersede prior agreements.

Severability. If any provision is held unenforceable, the rest of these Terms remain in effect.

No waiver. Our failure to enforce any provision is not a waiver of our right to enforce it later.

Assignment. You may not assign these Terms without our prior written consent. We may assign them in connection with a merger, acquisition, or sale of assets.

Notices. We may give notices to you by in-app message or email to the address associated with your account. You may send notices to us at support@odmiles.com.

17Contact

OD Miles
Pink Fox Ventures
3905 Cole Valley Ln
Round Rock, TX 78681
support@odmiles.com

For details on data we collect, how it's stored, and your privacy rights, see the Privacy Policy.